Traveldesk
Move beyond spreadsheets and email-based travel approvals. Timelabs TravelDesk automates grade-based entitlements, multi-level approvals, and travel bookings for local, domestic, and international trips, bringing the entire process into your HRMS for greater control, visibility, and policy adherence.
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Employee travel management value
Manual travel approvals can create inconsistent entitlements, unnecessary delays, and gaps in policy adherence. Timelabs TravelDesk applies grade-based travel entitlements automatically, guiding employees and approvers through defined policies while giving HR greater control and visibility over travel decisions.
Define travel class, hotel category, and daily allowance based on employee grade or designation. Timelabs applies the relevant entitlement rules automatically to each travel request, creating a consistent and policy-driven process.
Manage local, domestic, and international travel through one connected workflow. Employees can raise travel requests and book flights, trains, buses, and hotels from a centralized platform, simplifying the journey from request to booking.
Configure hierarchical approval workflows across M1, M2, M3, and other defined levels, with real-time notifications at each stage. Keep requests moving through the right approval path while giving employees and approvers clear visibility into pending actions.
Apply travel policy rules automatically based on employee grade, eligibility, and defined entitlements. Timelabs guides each booking within approved limits, helping reduce out-of-policy requests and giving HR greater control over travel spending.
Travel request & approval workflow
Timelabs TravelDesk connects travel requests, role-based coordination, and approval routing in one structured workflow. Employees can submit requests and track progress, while approvers can review and act at each stage without relying on disconnected emails or manual follow ups.
Manage local, domestic, and international travel through one connected process. Employees can raise travel requests while designated travel assistants handle bookings across flights, trains, buses, and hotels, with access to negotiated corporate rates.
Give each stakeholder the right level of access and control. Employees can submit travel requests, travel assistants can manage bookings and itineraries, and designated approvers can review and approve requests from one centralized workflow.
Define travel class, hotel category, and daily allowances by employee grade or designation. Timelabs automatically applies the relevant travel policy to each employee, keeping requests aligned with approved entitlements.
Configure hierarchical approval levels with real-time notifications at each stage. Route travel requests to the right approvers, keep approval status visible, and reduce manual follow-ups throughout the process.
Travel data & policy controls
Timelabs TravelDesk keeps every travel request, approval, and booking digitally recorded in one connected workflow. HR and Finance get clear visibility into travel activity, approval history, and bookings, creating a structured record that is easier to review and track than manual processes.
01
Every travel request, approval, and booking is recorded digitally, creating a clear and traceable history for HR and Finance. Access the information needed to review travel decisions, approvals, and transactions with greater transparency and control.
02
Limit travel approval access to designated roles such as managers, HODs, and accounts heads. Each request reaches the appropriate authority, keeping approval responsibilities clearly defined and access controlled.
03
Only designated approvers (Manager, HOD, or Accounts Head) can review and act on travel requests, keeping approval authority controlled.
Traveldesk USP
Apply grade-based entitlements and travel policies at the point of request and booking. By keeping travel choices aligned with approved limits, Timelabs helps organizations control unnecessary spending and maintain better visibility over travel costs.
Apply predefined travel policies and approval workflows consistently across every request. Digital records of requests, approvals, and bookings give HR and Finance greater oversight, traceability, and control over travel expenses.
Replace paper-based requests and manual follow-ups with digital travel requests and automated approval workflows. Timelabs reduces administrative effort, simplifies coordination, and keeps travel processes moving through a structured workflow.
Every travel request, approval, and decision is recorded digitally, creating a clear and traceable history. HR, Finance, and other stakeholders can easily review who approved what and when, reducing ambiguity across departments.
Multi-level approval workflows with real-time notifications keep travel requests moving through each approval stage. Reduce manual follow-ups and give approvers timely visibility to act on requests, helping speed up ticket and hotel confirmation.
Use travel reports and analytics to understand spending patterns, booking trends, and vendor performance. Turn these insights into better-informed travel decisions and stronger opportunities for vendor negotiations.
Travel dashboard
Get a real-time view of travel requests, approvals, bookings, and expenses from one centralized dashboard. Timelabs TravelDesk brings key travel activity together, giving HR and Finance clearer visibility across the entire travel process.
Multi-location / global travel
Manage travel consistently as your organization grows across offices, regions, and geographies. Timelabs TravelDesk supports multiple locations, employee groups, and travel requirements within one centralized platform, giving HR and Finance a consistent framework for managing travel at scale.
Apply consistent, grade-based travel entitlements across offices and countries while allowing regional variations where required. Configure travel class, hotel categories, and allowances to reflect local policies, costs, and business requirements.
Bring travel requests, approvals, bookings, and spend from every location into one unified system. Give HR and Finance a consolidated view of travel activity across regions, with the visibility to monitor trends, policies, and costs.
Standardize TravelDesk workflows across the organization while configuring location-specific travel policies and approval rules where required. Maintain a consistent travel process without losing the flexibility to address regional requirements.
1000+ companies | 1.2 million+ employees managed | Zero spreadsheets Every month you wait is another month of manual work and errors piling up. See how quickly you can go live with Timelabs.
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